About

• URGENT: Financial & Administrative Assistant (QuickBooks experience and AR experience is required)
• Application Deadline: 11 October 2025
• Department: Operations
• Employment Type: Full Time
• Location: Toronto

• Description
• Manage accounts receivable: record transactions, prepare invoices, post payments, and follow up on outstanding balances.
• Manage accounts payable: enter bills, schedule payments, and ensure vendor invoices are processed accurately and on time.
• Perform reconciliations of bank accounts, credit cards, and other financial transactions.
• Handle multiple payment types (batch deposits, wire transfers, ACH, cash, etc.) and ensure accurate entry into QuickBooks.
• Prepare financial reports and summaries for leadership review.
• Assist with monthly close tasks, journal entries, and expense reconciliation.
• Organize digital and financial records, ensuring data accuracy and compliance.
• Monitor emails and respond or escalate financial queries in a timely manner.
• Support the leadership team with project-related administrative tasks, reporting, and documentation.
• Liaise with office staff, clients, and field teams to ensure smooth communication and accurate information flow.

Hard Requirements

• 2+ years of hands-on experience in bookkeeping, accounting, or financial administration (experience in service-based or construction-related businesses preferred).
• Proficiency in QuickBooks Online is required.
• Strong knowledge of accounts receivable/payable workflows and reconciliation practices.
• Experience handling client/vendor communication regarding billing and payments.
• Proficiency in Google Workspace (Sheets, Docs, Gmail); comfortable with additional platforms like Service CEO, NetSuite, or similar.
• Strong attention to detail, accuracy, and ability to meet deadlines under pressure.
• Excellent written and verbal English communication skills.
• Ability to work independently and proactively in a remote environment.

Schedule

• 40 hours per week
• Monday to Friday
• 9AM - 6PM US Eastern Standard Time Zone

Offer and Benefits

• PH BASED CANDIDATES

OFFER

• $5USD/hour for the first 4 weeks
• $6USD/hour after the first 8 weeks
• $7USD/hour after the first 12 weeks
• HMO coverage after 1 year of employment.
• JA BASED CANDIDATES

OFFER

• $6USD/hour for the first 4 weeks
• $7USD/hour after the first 8 weeks
• $8USD/hour after the first 12 weeks
• HMO coverage after 1 year of employment.