About

We are seeking a skilled videographer to film various segments of a three-day international mental health conference at the Toronto Westin Harbour Castle from Nov 19-21. The candidate will be responsible for capturing engaging footage and then editing it into a dynamic 30-second promotional reel for marketing purposes. Candidates should have experience in event videography and video editing. Scope of Work ------------------ - You will take the lead on shot planning, artistic direction and editing bringing it to life visually—including lighting, angles, pacing, and tone—in close collaboration with our team. -You’ll also provide your own gear, e.g., gimbal or handheld rig, lavalier or shotgun mics for interviews, portable lighting (if needed) - We’ll provide input throughout the process and work with you to ensure the final vision reflects our goals. Post-Production Deliverables ------------------------------------ • One edited highlight reel hero video (30 to 45 seconds) • “best of” or selects B-roll that is colour corrected for client to edit for socials • Copy of the raw footage (we will provide 2TB hard drives) delivered onsite • Final delivery delivery date is flexbility Creative Direction ----------------------- • Cinematic b-roll of speakers, audience reactions, booths, awards night, networking, candid and ambient scenes -----Wants a mixture of organic shots and posing subjects • Emotional moments: applause, laughter, connection, curiosity • Artful b-roll with creative framing (e.g., silhouettes, blur transitions, soft focus, slow-motion / fast-motion) • Close-up detail shots: signage, lanyards, hands, décor, food, tech setups • Smooth camera movement (gimbal, handheld) – no static tripod angles • Voiceover layered with music (we’ll collaborate on scripting) • On-screen animated text: quotes, stats, names, bold messaging • A visual tone that either leans fast-paced and energetic (like Web Summit) or immersive and artistic (like C2 Montréal) – we’re open to either approach • Cinematic editing — smooth cuts, light leaks, Dutch tilts, immersive pacing • Wide shots + intimate close-ups — make a mid-size event feel visually elevated • Brief attendee, sponsor, speaker testimonials • Ultimately, we want to capture how it felt to be there General Event Coverage -------------------------------- • Event Set-Up & Atmosphere • Wide shots of meeting rooms and event spaces • Delegates arriving and registering • Informal networking and social interactions • Transportation shots (e.g., on buses) • Group arrivals and exploration of venue • Meetings in Progress • Wide and medium shots of group discussions • Action shots of committee chairs and vice-chairs • Focus on collaboration, learning, and communication • Networking & Social • Informal connections, mingling, and group interactions • Meals and social activities • Social event Speakers & Sessions ---------------------------- • Speaker Coverage • Individual and group shots of speakers and moderators • Close-ups of speakers presenting • Audience engagement, Q&A, and mic shots • Educational Sessions • Subject matter experts in panels or solo presentations • Wide and close-up shots of audience and presenters • Time-lapse of room filling Ceremonies & Highlights --------------------------------- • Opening Ceremony • Land acknowledgment • Welcome speeches and organizational updates • International partner addresses (in-person and video) • Audience reactions and engagement • Awards Ceremony • Full coverage of award presentations • Audience reactions and nominee interviews • Post-event portraits of award recipients • Evening Program • Pre-dinner remarks and dinner shots • Highlights reel and audience reactions Exhibitor & Trade Show Coverage ------------------------------------------- • Delegates interacting with exhibitors • Wide shots of exhibition area (ladder perspective) • Time-lapse of trade show floor • Group meals and informal interactions Additional Notes ---------------------- • Capture posed and candid shots of delegates • Include short interviews with first-time attendees • A list of individuals not to be photographed will be provided onsite