Accurate Work Order Entry: Meticulously and efficiently translate complex, detailed specifications from 2-3 Outside Sales Representatives into accurate system work orders. Data entry speed and accuracy are crucial.

Order Tracking & Logistics: Proactively manage the order lifecycle, tracking status, coordinating with production/logistics teams, and scheduling deliveries to meet strict timelines.

Customer Updates: Maintain high customer satisfaction by providing proactive and professional communication regarding status updates, delivery schedules, and any potential issues.

Sales Team Support: Deliver comprehensive administrative assistance to the sales team, including preparing essential sales documentation, managing communications, and organizing digital and physical files.

General Administrative and Office Support
Front Desk Reception: Manage the main reception area, professionally welcoming visitors and handling incoming/outgoing mail and general office inquiries.

Supply Management: Monitor, maintain, and order inventory for all necessary office supplies.

System Administration: Perform regular administrative tasks within the system related to ongoing order tracking and ensuring customer files are up-to-date.

Office Maintenance: Maintain an organized, tidy, and functional general office space for all staff and visitors.

Qualifications

Proven experience in an administrative support or coordination role, preferably within a blue-collar, manufacturing, or industrial setting.

Exceptional data entry speed and accuracy, with a strong commitment to detail when processing critical work order information.

Excellent communication skills, both verbal (for high-volume calls) and written (for professional correspondence and customer updates).

Demonstrated ability to manage multiple priorities simultaneously in a deadline-driven environment.

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience working with administrative systems/databases.

A strong, positive work ethic and the ability to work independently while also contributing to a team environment.

Summary
If you believe you are a fit for this role, please apply directly to this job ad .Please Note: Only qualified applicants that are being considered for this position will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.