• Greeting clients as soon as they arrive
• Directing visitors by addressing or referring inquiries
• Providing callers with company information as needed
• Receiving and routing all incoming calls to the appropriate team
• Managing complex calendar requirements for the executives
• Scheduling and setting up various client meetings
• Facilities management, ensuring office and kitchen are tidy and stocked
• Managing international travel arrangements and itineraries
• Receiving, sorting and distributing mail
• Providing administrative support to the executives
• Anticipating client requests and attending to them
• Ensuring health and safety compliance
• Maintaining office supplies and updating database records
• Providing event and marketing support, assisting with coordination
• Managing all front desk responsibilities

Qualifications
What YOU bring to the table:

• Minimum 2 years of previous Reception and/or Office experience
• Proficient in Microsoft Office and tech savvy
• Ability to communicate with visitors and clients in a professional manner
• Ability to manage deadlines and conflicting demands
• Strong attention to detail and proactive problem solver
• Able to learn quickly and effectively
• Strong organizational, administrative and customer service skills
• Polished and professional demeanor, with a friendly, hands-on attitude

Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.