-Office and Administration Management
Mail & Deliveries: Sort incoming mail, faxes, and deliveries; prepare and send outgoing mail and courier packages.

Meeting Room Coordination: Manage boardroom availability, set up and ensure VCC (Video Conferencing) connections are working.

Meeting Prep: Set up and clean up meeting rooms, including booking and arranging catering. This includes a specific weekly duty to arrive at 8:15 AM on Mondays (or Tuesday after a long weekend) to set up the main boardroom for the Management Meeting (coffee, VCC, etc.) and setting up the boardroom on Friday afternoons.

Inventory & Supplies: Upkeep and ordering of all office, kitchen, letterhead, and business card supplies. Maintain the kitchen area daily.

Facility Checks: Daily check of photocopiers to ensure they have toner and paper.

Record Upkeep: Maintain a high level of accuracy for the organization's office and supplier lists.

-Executive & Team Support
Administrative Support: Provide support to Executive Assistants as needed, including typing correspondence, reports, and other documents.

Financial Admin: Prepare expense reports for Associate team members and assist the finance team with administrative duties like cheque distribution.

Documentation: Assemble Board Binders (tabs and labeling).

IT Liaison: Act as the main contact for IT issues and liaise with the external IT company.

HR Support: Assist with the onboarding of new employees and the offboarding of exiting employees.

Filing: Manage electronic and hard copy filing systems in collaboration with other staff.

Qualifications
1-3 years of related reception or administrative support experience

Ability to work under tight deadlines, well-organized with attention to detail and an ability
to deal with multiple priorities while maintaining a positive attitude.

High degree of proficiency with computer software programs including MS Office (Word,
Excel, PowerPoint) and Expense Reporting (Concur would be an asset)

Excellent communication skills – both written and verbal in English

Strong interpersonal skills

Strong organizational, multitasking and prioritizing skills a must

Must be able to work in an environment with regular interruptions and continually changing priorities.




Summary
-Personal Attributes
A professional manner and excellent presentation.

Team player with a positive working attitude, dependability, and a sound work ethic.

Ability to demonstrate initiative and resourcefulness (e.g., streamlining reception procedures).

Commitment to maintaining confidentiality and demonstrating honesty and trustworthiness.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.