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Staff - Union Job Category CUPE 116 Job Profile CUPE 116 Salaried - Project Coordinator Job Title Project Coordinator Department Project Management 1 | Project Services | VP Finance and Operations Compensation Range $7,335.00 - $7,865.00 CAD Monthly Posting End Date October 8, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Description Summary Reporting to the Senior Manager, Project Services, collaborating closely with the Project Managers within Project Services. This position supervises, monitors, and coordinates in-house trades personnel, contractors, other University service departments, and other resources required to implement different aspects of construction projects developed by the Project Services Group. This is to ensure the timely, cost effective delivery of a quality product to the functional requirements and satisfaction of the client, within the policies and guidelines of the University of British Columbia. Works closely with, project managers, head tradespersons, site superintendents, facility managers, design and engineering professionals, other University service departments, safety and asbestos coordinators, building administrators and clients. Organizational Status Reports to the Senior Manager, Project Services, and will be assigned to a variety of projects to take specific direction from the Project Managers. May be assigned twenty or more projects at any given time, with varying degrees of involvement. May have several resource people from both inside and outside the University Community working with them during the development and implementation of construction projects. At any given time, the incumbent may be responsible for coordinating the work of 50 or more people. Work Performed 1. Responsible for the day-to-day coordination of the pre-construction, construction and post-construction phases of projects of different scale ($50,000 to $100,000,000) construction, renovation, major cyclical maintenance or demolition projects administered by the Project Manager. Work includes, but is not limited to: reviewing project scope, drawings, materials and labour as to the functionality, constructability and cost effectiveness of the design; working with the Project Manager; confirming, monitoring and updating the construction schedule and budget for compliance and report variances using various manual and computerized project status reports; initiating and participating in pre-job meetings; initiating requests for quotations from suppliers and trade contractors, reviewing quotations, preparing contracts and recommending contract award; monitoring the construction and materials supply process; and confirming proper functioning and delivery of all systems prior to the release of holdback funds; initiating purchase orders for materials, services, and equipment as required for work assignments and ensuring the timely delivery and quality of same; coordinating, field reviewing and monitoring the work of the Site Superintendent contractors and suppliers to ensure adherence to construction documents, building codes, safety and environmental regulations, and University/departmental policies and guidelines; participating in construction meetings; reviewing job scope, resource allocation and the project schedule, and communicating project status to Project Manager and Client, all on a regular basis; dealing with logistical, material and schedule problems arising on the construction site; maintaining project files; preparing and coordinating of in-house trades, external contractors and suppliers; working with the Project Manager; review regular progress claims for approval; coordinating the work of other University service departments such as Parking & Security, Energy & Water Services, Building Operations, and UBC AV and IT Services to ensure the integrated, timely and cost-effective delivery of project work; working with the Project Manager; coordinating shop drawing and product data submissions; ensuring jobsite safety programs are in place and functional coordinating, requesting and obtaining, inspections, approvals; client sign-offs, permits, shutdowns and service connections; working with the Project Manager; coordinating construction close-out, including final clean-up and commissioning final inspections and approvals, ensuring timely correction of deficiencies, coordinating preparation and submission of as-built documentation and operating & maintenance data and manuals; carrying out follow-up site visits with the Project Manager and/or Client. 2. Organizes, supervises, and monitors workload and work to meet with operational requirements following departmental policies, procedures and objectives, and ensures work is completed to satisfy the client's requirements of scope, quality, cost and schedule. 3. Coordinates, reviews, and provides support for project estimates as required and provides general assistance in the preparation of budgets. 4. Coordinates, reviews, and prepares estimates for in-house trades as required. 5. Provides updates on the progress, status, scope changes, costs and future requirements of projects assigned using manual and computerized systems. 6. Carries out any other related duties as necessary, in keeping with the requirements of the position. Consequence of Error Makes resource allocation, project coordination and compliance decisions for a variety of projects; inappropriate decisions have significant impact on costs and service delivery. Supervision Received Reports to the Senior Manager, Project Services Group within Facilities. Supervision Given At any given time the incumbent can be responsible for coordinating the work of 50 or more people. Minimum Qualifications Willingness to respect diverse perspectives, including perspectives in conflict with one’s own. Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion Preferred Qualifications Engineering Technologist certification and/or High school graduation plus Red Seal Trades Certification. Valid BC Driver's license. Seven or more years’ experience in a responsible position of which at least two years is in a supervisory role, and/or the equivalent in training and experience. The position demands a high degree of ability to plan, organize, and advise, in a team environment, based on a thorough knowledge of general construction practices. The incumbent must also have a proven ability to communicate clearly & concisely (both written & verbal), exercise tact and good judgement, and skillfully negotiate, bargain, compromise and conciliate as required from time to time. Additional skills required include: the ability to read & understand construction drawings, provide takeoffs from drawings, a good working knowledge of the BC Building Code, Health & Safety Regulations, WCBC Regulations, CPM scheduling, general construction management practices, and customer relations techniques. Computer related skills include basic working knowledge in each of the following areas: spreadsheets, word processing & scheduling applications. To complement the team, preference is given to candidates with experience and expertise in plumbing and related systems. The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.