About

ASAP ♦ Part-Time – 10–15 hours/week ♦ Fixed Monthly Rate: $300 ♦ Availability: Bali Time (flexible for when CEO travels) Description: We’re a marketing agency and we need a detail-oriented, proactive Admin & Operations Specialist to take charge of the systems and processes that keep our team and clients moving. You’ll be the backbone of our operations, ensuring everything runs efficiently, payments are on time, and the team has what they need to deliver excellent work. Key Responsibilities: ♦ Client & team onboarding: set up systems, access, and resources for smooth transitions ♦ Proposal creation, tracking, and follow-ups: keep our pipeline organized and moving ♦ Lead generation research and outreach support ♦ Weekly client invoice creation, tracking, and ensuring clients are billed and pay on time ♦ Ensuring all team members are paid accurately each month ♦ Handles team acquisition and hiring: job postings, screening, scheduling interviews ♦ SOP creation and maintenance: document processes to support scaling ♦ Admin tasks and QA checking: review deliverables and ensure quality standards ♦ General research to support campaigns, proposals, or process improvements Requirements: ♦ Strong project management and organizational skills someone who's able to juggle multiple priorities and deadlines ♦ Familiarity with marketing tools like Mailchimp and social media scheduling platforms or GENERALLY has FUNNEL building knowledge ♦ Excellent written and verbal communication skills ♦ Proactive problem solver who can work independently and suggest improvements ♦ Comfortable managing sensitive financial and team information ♦ Availability for approximately 10–15 hours/week, with some overlap to GMT+8 (Philippines/Bali time) Nice to Have: ♦ Experience supporting a scaling marketing agency or startup environment ♦ Knowledge of proposal software, CRMs, or invoicing tools Compensation: ♦ Fixed Monthly Rate: $300 How to Apply: ♦ Start your proposal with the word “Streamlined” to confirm you’ve read the full post. ♦ Include a Loom video (2–3 minutes) introducing yourself, highlighting your relevant experience, and discussing your familiarity with marketing tools for email marketing and social media PLEASE NOTE: WE WILL NOT CONSIDER PROPOSALS THAT DO NOT FOLLOW OUR APPLICATION REQUIREMENTS