• Vacation: 3 weeks (15 business days) of paid vacation time to ensure a healthy work-life balance.
• Flexible Schedule: While the standard day is 8 hours, the company offers flex hours (e.g., 8:30 AM – 4:30 PM or 9:30 AM – 5:30 PM).
• Career Growth: A clear education plan is available after settlement, with genuine opportunities for advancement in a growing company.
• Team Culture: Participate in quarterly team-building corporate events and enjoy a casual dress code (jeans and sneakers welcome!).
• Convenient Location: Located on Eglinton Avenue West, easily accessible via public transit with street-level parking available nearby.

Responsibilities
• Manage general office procedures, including handling incoming phone calls, greeting visitors, and managing couriers to ensure professional first impressions.
• Maintain the sample room with high standards of organization and cleanliness, ensuring all product samples are up-to-date and easily accessible for the sales team.
• Coordinate the ordering and inventory management of office supplies, ensuring the team has the tools and amenities (including kitchen supplies) needed to operate efficiently.
• Provide exceptional customer service by handling inquiries and resolving complaints in a professional and timely manner.
• Organize and coordinate office events and team lunches to foster a positive company culture.
• Facilitate the shipping of sales samples via UPS and coordinate with the warehouse to request necessary stock for sample building.
• Assist the accounting department by matching accounts payable invoices and ensuring accurate record-keeping.
• Support the sales team by assisting with the completion of sales submission forms and building physical sales samples for customer presentations.
• Provide ad-hoc administrative support to the sales, logistics, and operations teams as needed, including data entry, file formatting, and vendor form completion.

Qualifications
• 2 to 3 years of experience in an administrative or office support role.
• Must be available to work in-office 5 days a week in Toronto.
• value relevant experience and the right attitude.
• Must be comfortable performing physical tasks related to sample management (lifting small boxes, organizing shelves).
• Proficiency in Microsoft Office Suite (specifically Outlook and Excel) is essential for daily correspondence and data management.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Excellent organizational and time-management skills, with the ability to prioritize tasks in a very fast-paced environment.
• Adaptability and a willingness to learn new processes and software quickly.
• Strong verbal and written communication skills for interacting with internal teams and external partners.
• Ability to work independently and take initiative to solve problems as they arise.
• Familiarity with Microsoft Teams for internal collaboration.
• Knowledge of QuickBooks is considered a strong asset.
• Experience with tools such as ChatGPT Pro or Canva is a "nice to have" but not required.

Summary
This Office Administrator role is more than just a job; it is an opportunity to launch a rewarding career in business administration. If you are a motivated self-starter who loves a fast-paced environment and wants to work with a supportive team that invests in your growth, we want to hear from you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.