About

Overview

We are seeking a highly organized, detail-oriented Marketing Coordinator / Real Estate Assistant to join our growing real estate business. The ideal candidate is proactive, resourceful, and able to thrive in a fast-paced environment. This role combines marketing execution, client communication, and real estate administration to ensure smooth operations and strong brand presence.

Key Responsibilities

• Marketing & Branding
• Create and manage social media content, email campaigns, and marketing materials.
• Coordinate photography, videography, staging, and signage for listings.
• Maintain brand consistency across all platforms (TREB, MLS, Canva, Instagram, Facebook, LinkedIn).
• Listing & Transaction Support
• Broker Load: input MLS listings, upload photos, scan/process listing documents (price changes, extensions, terminations).
• Enter listing data and showing instructions in BrokerBay.
• Prepare offers, amendments, waivers, and related documents using WebForms/Authentisign.
• Client & Database Management
• Maintain CRM (Follow Up Boss) to track leads, past clients, and campaigns.
• Draft professional correspondence, letters, and templates.
• Provide exceptional client service and follow-up.
• Administrative Support
• Manage schedules, book appointments, and coordinate meetings.
• Ensure compliance with RECO/TREB rules and office policies.
• Assist with general office tasks and problem-solving as required.

Qualifications

• Minimum high school diploma (college-level diploma or marketing courses preferred).
• 3–5 years of real estate office administration or marketing experience.
• Strong knowledge of BrokerBay, WebForms, Authentisign, Stratus, Follow Up Boss.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Experience with social media platforms & Canva an asset.
• Familiarity with OREA forms and TREB compliance.
• Excellent written and verbal communication skills.
• Strong time management, multitasking, and problem-solving abilities.
• Willingness to work evenings and weekends as required.

Compensation

• Competitive wage based on experience.
• Opportunity for growth within a high-performing real estate business.

Job Type: Part-time

Pay: $17.75-$25.00 per hour

Expected hours: 5 – 10 per week

Work Location: Remote