About

Job Title:
Marketing & Administrative Coordinator (Part-Time, Remote – AB/BC Only)

Job Type:
Part-time
Potential for Full-Time

Location:
Remote (Applicants must reside in Alberta or British Columbia)

Salary:
$20–$30 an hour
4% vacation pay

About the Role

We are a small but mighty team of dedicated mortgage professionals who are among top performers in the country. We don't take things too seriously, but we always get the job done, and done well. We are looking for the perfect support to join the team and allow us to focus on generating more business knowing that the foundation is being taken care of behind the scenes (by you). This is a unique opportunity to take on a role that defies the traditional corporate lifestyle while still bringing meaningful work to a team and contributing to big shared wins. Someone who is dedicated, honest, eager to learn, and willing to teach us things too, will be a good fit.

We are hiring a Marketing & Administrative Coordinator to support us. This role blends marketing, client care, and administrative work. You’ll be supporting a mortgage broker and the team's underwriter to manage the business's online presence, client relations, and back-end systems.

This is a remote part-time role (20–30 hours/week), with the potential to transition into a full-time position. Weekday morning availability is required. We meet daily on Google Meet (M-F).

Responsibilities:

Marketing & Social Media (30%)

• Manage and update social media platforms (creating content, posting, scheduling, responding to engagement)
• Create social media graphics and marketing materials using Canva
• Write and post blogs to the website, monthly newsletter, and social platforms
• Coordinate and mail birthday cards and scratch tickets monthly
• Ensure CRM sends client birthday, anniversary, and renewal emails correctly
• Organize and send gifts; brainstorm new client retention ideas
• Manage contests, giveaways, and community sponsorships
• Order print materials and branded merchandise
• Track closings and schedule associated client follow-ups

Administrative Support (70%)

• Follow up with clients for missing documents
• Rename, organize, and save files to Google Drive
• Create signing packages in Adobe Acrobat for review and sending
• Separate and save returned signed documents to the appropriate folders
• Order and file appraisals
• Conduct PEP/AML checks in applications
• Save applications, credit reports, and final documents to Google Drive
• Manage and mark file statuses in Velocity and/or Filogix
• Prepare and upload compliance packages for office approval
• Contact lawyers to confirm instructions and appointments
• Schedule and manage post-signing follow-ups, reviews, and referral requests
• Other duties as required

Qualifications

• 2+ years of experience in admin, marketing coordination, or client support
• Experience using Canva to create social media content and marketing materials
• Familiarity with Google Workspace (Docs, Drive, Gmail)
• Proficiency with Adobe Acrobat (combining/splitting PDFs, formatting packages)
• CRM and social media management experience
• Real estate or mortgage industry experience is an asset
• Knowledge of Velocity or Filogix is a bonus but not required
• Excellent communication and multitasking skills
• Strong attention to detail and ability to work independently
• Must be available during weekday mornings
• Must live in Alberta or British Columbia

Job Details

• Schedule: 20–30 hours/week (part-time to start)
• Wage: $20–$30/hour based on experience
• Remote Work: 100% work-from-home
• Equipment: Company-provided work computer
• Growth Opportunity: Potential to grow into a full-time position

To Apply:
Submit your resume and a brief note highlighting your relevant experience and any real estate or mortgage industry experience. Only shortlisted applicants will be contacted.

Job Type: Part-time

Pay: $20.00-$30.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Casual dress
• Flexible schedule
• Work from home

Application question(s):

• Are you located in Alberta or BC?
• What is your regular weekly availability for this role? If you have other employment, please list the times you are committed to another employer/unavailable for work.

Experience:

• financial or lending: 1 year (preferred)
• Social media management: 1 year (preferred)

Language:

• English (required)

Work Location: Remote