About

We are looking for an organized, proactive, and highly communicative Executive Secretary to support the company’s management and board of directors. The professional will be responsible for managing schedules, coordinating appointments and meetings, preparing documents, and ensuring smooth internal and external communication.

Key Responsibilities

• Manage schedules and appointments of the board and executive teams.

• Organize and coordinate meetings, conferences, and corporate events.

• Prepare reports, presentations, and strategic documents.

• Answer phone calls, emails, and correspondence, filtering important information.

• Control confidential files and documents, ensuring security and organization.

• Provide support in administrative processes and special projects for the board.

• Interact with clients, partners, and suppliers, projecting a professional image of the company.

Requirements

• High school diploma required; a degree or complementary courses in Secretarial Studies, Administration, or related fields will be considered a plus.

• Previous experience as an executive secretary or executive assistant.

• Excellent verbal and written communication skills.

• Strong organizational skills, proactivity, and ability to manage multiple tasks simultaneously.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital tools.

• Discretion, professional ethics, and executive demeanor.

Benefits

• Competitive salary according to the market.

• Health and dental insurance.

• Meal/food allowance and transportation voucher.

• Professional development and training opportunities.

• Dynamic and collaborative work environment.

• Possibility of growth within the company.