-Coordinating internal and client meetings, including preparation of agenda, scheduling rooms and arranging for needed catering or technology support
-Travel arrangements and ancillary arrangements including preparing itineraries
-Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions
-Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity
-File management
-Monitoring emails, assessing priorities, gathering relevant information, taking appropriate action and preparing responses
-Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required
-Working collaboratively with lawyers and Billing Assistants to ensure bills are reviewed and processed on a monthly basis in line with Firm deadlines
-Proactively monitoring outstanding customer invoices and working with lawyers and the collections team to follow up on late payments
-Coordinating and arranging for on-site and external meetings, conferences and events. Coordinating logistics of internal and external conferences, meetings and small events
-Proactively coordinating business development activities with internal lawyers, teams and functional area staff as needed and managing sponsorship requests
-Coordinating and dispersing tasks to be performed by various internal division


Qualifications
-Legal Assistant diploma or college certificate or university degree in Business Administration or equivalent
-Minimum of five (5) years of experience in a similar role with senior management, with experience ideally acquired in a professional services environment
-Requires an understanding of the legal practice of Litigation and in-depth knowledge of business and legal terminology
-Excellent command of French and English, both spoken and written
-Advanced skills in using the Microsoft Office 365 suite
- Ability to work independently with minimal supervision and collaboratively within a dynamic team with tact, respect and professionalism
-High level of discretion, professionalism and ability to handle extremely confidential information
-Flexibility and ease in evolving in a fast-paced and constantly changing environment
-Critical thinking skills required to plan, organize and problem solve proactively
-Concern for high level service, sense of initiative, rigor and good judgment
-Flexibility to work occasional overtime


Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position? Apply online or send us an email at tamara.cobrin@randstad.ca.

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.