- Monitor, screen and respond to incoming communications, distributing as necessary.
- Develop and maintain external communications, including managing contact lists

Meeting & Event Coordination
- Coordinate and manage calendars for the CEO, board and leadership team, including external meetings
-Organize administration for board, leadership and external meetings in a hybrid environment
- Assist with the development of meeting agendas and take notes during meetings
- Facilitate travel arrangements for the CEO, Board and leadership team as needed

Documentation & Reporting
- Conduct research, prepare documents for review and create presentations
- Update the board and leadership portals with relevant document
-File, retrieve and maintain records and reports

Administrative Support

- Timely completion of monthly expense reports, ensuring compliance with company policies
- Provide general office administrative Support, managing complex tasks independently
- Assist in the development and maintenance of relevant systems and processes

Calendar Management and taking minutes is a MUST HAVE


Qualifications
-Proven 5-7 years’ experience as an executive assistant or similar administrative support experience in a fast paced and dynamic environment
-Excellent written and oral communication skills with a keen eye for detail
-Proficient with Microsoft Office tools, including Word, Excel, Outlook and PowerPoint. Also, Adobe, SharePoint and social media platforms
-Experience working with expense management systems
-Ability to manage multiple projects and meet deadlines independently
-Ability to conduct research and create reports or presentations
-Excellent business acumen, interpersonal skills and sound judgment
-Ability to handle confidential information with discretion and integrity
-Proactive problem- solving and decision-making skills
-Excellent time management and organization skills, supported by relevant systems and processes
-Ability to learn quickly and adapt to new information
-Bi-lingual (French/English) is an asset


Summary
If you think you have the potential to be an excellent support to the CEO and grow in your career, APPLY NOW!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.