This role requires a proactive approach to event management, from initial budget preparation to post-event analysis. The successful Event Coordinator will be responsible for every detail, ensuring each event is executed to the highest standard. Your ability to build and maintain strong relationships with venue staff, destination management companies, and internal stakeholders will be key to your success. If you are an experienced event planner looking for a rewarding career with a respected Canadian company, this Event Coordinator position is the perfect fit.

While the primary language of work is English, proficiency in French is considered a valuable asset for this position and would be beneficial for communicating with partners and members across Canada.

Advantages
-Eligibility for a performance-based bonus

-A comprehensive benefits package, including health, dental, disability, and life insurance.

-RRSP matching program of 4% after one year of service.

-Access to an Employee Assistance Program (EAP) for you and your family.

-Generous vacation entitlement of 3 weeks to start

-A supportive and friendly work environment that values connection, with regular team lunches, parties, and corporate events.

-Excellent work-life balance with a hybrid work model (in-office every other day).

-Exciting opportunities for national and international travel.

Responsibilities
-Plan, coordinate, and execute a diverse portfolio of corporate events, including the Annual General Meeting, Regional Buying Expos, Industry Association Trade Shows, corporate functions, member excursions, and the annual golf tournament.

-Collaborate with venues to prepare, negotiate, and finalize event contracts, ensuring favorable terms and conditions.

-Manage all aspects of event logistics, including conducting site visits, overseeing venue setup, coordinating catering, and managing on-site operations during events.

-Oversee the delegate registration process, including the collection of registration and sponsorship fees where applicable.

-Develop and manage event budgets, track expenditures, reconcile finances post-event, and prepare comprehensive financial reports.

-Maintain clear, consistent, and professional communication with vendors, members, and internal teams to ensure alignment and smooth event execution.

-Work closely with the communications department to coordinate the creation and distribution of promotional materials and event support.

-Conduct thorough post-event reviews and create reports to assess event success, gather feedback, and identify opportunities for future improvements.

-Travel to event locations within Canada and internationally (approximately 6 trips per year) to provide on-site event management and support.

-Utilize project management tools to track timelines, deliverables, and progress for multiple simultaneous events.

Qualifications
-Post-secondary education or a relevant certification in Event Management, Hospitality, Tourism, or a related business administration field.

-A minimum of 5 years of professional experience as an Event Coordinator, Meeting Planner, or in a similar role within the travel, tourism, or hospitality industry.

-Demonstrated experience in corporate event planning is strongly preferred.

-Thorough knowledge of the complete event planning lifecycle, including venue sourcing, contract negotiation, and on-site execution.

-Must hold a valid passport and have the ability to travel within Canada and internationally as required for events.

-Ability to successfully pass a criminal background check.

-Bilingualism (English and French) is considered a strong asset for this role.

-Exceptional organizational and time-management skills, with the ability to manage multiple large-scale events concurrently.

-Strong negotiation skills with proven experience in securing contracts with hotels, venues, and other event vendors.

-Excellent written and verbal communication skills, demonstrating professionalism and clarity when interacting with diverse stakeholders.

-A high degree of attention to detail and a commitment to delivering high-quality, seamless event experiences.

-A collaborative and team-oriented mindset, with a strong work ethic and the ability to work effectively with cross-functional teams.

-Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and various web-based applications.

-Problem-solving aptitude with the ability to think critically and adapt quickly to changing circumstances during event planning and execution.

-Experience with graphic design platforms (e.g., Canva Pro, Adobe InDesign) and project management software is considered an asset.

Summary
Ready to take the next step in your event planning career? This is your chance to join a thriving company and make a significant impact. As a global leader in talent, Randstad is dedicated to connecting you with opportunities that align with your skills and ambitions. Our expert recruiters in the business administration field are ready to guide you through the process. Apply today through our website to be considered for this exceptional Event Coordinator opportunity!

If this Event Coordinator role isn't the perfect match for you, connect with us anyway! Our expert recruiters in business administration can help you find your next great opportunity.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.