About

• Description
• We are Herspiegel Medical Affairs (FKA SixSense Group), a boutique consulting company with a singular focus on the life sciences industry. Our strategists and scientists collaborate to provide a unique and refreshing approach to strategy. We work with a breadth of clients. Our sweet spot is companies that are launching new therapies or entering new disease areas and are looking for strategic partners.

• We have had the honour of working with several Canadian, US, and European pharmaceutical and biotech clients, including Fortune 500 pharmaceutical firms.

We are currently looking for an Event & Meeting Coordinator to join our team. This is an entry-level, full-time role supporting client project delivery. Specific responsibilities include

• · Collaborate with the project teams to ensure the delivery of event logistics
• · Track and deliver documentation for compliance reporting
• · Develop invitations, agendas, and PowerPoint presentations
• · Interact across project teams, with health care professionals, and vendor contacts
• · Provide customer service and logistics support
• · Consistently provide complete and timely communication of meeting information to and from clients, project team, and meeting participants
• · Initiate and maintain contact with other key individuals for clarification, coordination, and negotiation of critical issues
• · Execution and coordination of contracts, payments, meeting invitations, reminder emails, and correspondence as required
• · Virtual meeting support
• · Deliver post-project expense reporting and reconciliation
• · Create, customize, and maintain virtual registration process
• Requirements
• · Undergraduate degree in Life Science or a health-related field
• · Demonstrated knowledge and experience with meeting processes, principles, and best practices
• · Experience with the preparation and execution of advisory boards for pharmaceutical clients is an asset.
• · Availability to start working full time within 3 weeks of receiving an offer
• · Proven written/communication skills with high attention to detail – both in a narrative style for reports as well as the ability to tailor content for PowerPoint presentations
• · Exemplary organization and time management skills
• · Strong capability in juggling priorities to meet deadlines, while retaining consistently high-quality outcomes
• · Exceptional customer service skills
• · Proficiency in MS Office, excellence in PowerPoint
• · Ability to work in Canada legally for any employer, a valid passport, and the ability to travel to Europe and USA