• Drafting contracts and correspondence
• Preparing presentations, reports, and opening files.
• Updating the dashboard in Excel
• Preparing drafts of listings for the marketing department
• Coordinating daily conference calls
• Compiling information for files
• Performing simple translations
• Completing transaction sheets in Excel
• Maintaining a chronological record of files and deadlines
• Managing the marketing process for listings on various websites
• Ordering and tracking promotional materials
• Monitoring the listing and transaction processes
• Conducting necessary research for property listing files
• Managing accounts payable and receivable, liaising with the accountant
• Confirming appointments and other events upon request
• Performing general administrative tasks, answering calls, filing, sending faxes, photocopying documents.
• Entering data into the contact management software and intranet and managing reports, synchronizing data
• Collaborating and following up on files with management and the agency's administrative departments

Qualifications
- Experience in the real estate field (commercial real estate an asset).
- Ability to work in both French and English.
- Ability to plan work and manage files , set priorities and manage expectations.
- Ability to meet tight deadlines.
- Practical experience as an administrative assistant in a fast-paced work environment.
- High degree of professionalism and ability to work autonomously.
- Good judgment and discretion, analytical and problem-solving skills.
- Strong attention to accuracy and detail, ability to adapt to change, management of multiple simultaneous tasks
- Knowledge of the Office suite (Word, Excel), Outlook, and Teams.



Summary
Interested in this position?

Send us an email anytime at dorine.sportouch@randstad.ca

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.