About

Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Job Description: Position Purpose Summary: The Administrative Assistant provides organizational and clerical support to the ministries of The Salvation Army Community Church of Lethbridge. This position ensures the efficient coordination of administrative, financial, and communication tasks, assisting Corps leadership in ministry effectiveness and community service delivery. Accountabilities: 1. General Administration and Communication · Answer telephone calls, greet visitors, and respond to inquiries with professionalism and confidentiality. · Monitor and respond to correspondence received in the shared church email inbox. · Prepare sign-up sheets, registration materials, and related documents as required. · Attend and take minutes at meetings as directed by the Corps Officer. · Provide administrative support to the Corps Officers and Community Ministries Officer, including assistance with correspondence, reports, and scheduling. 2. Financial and Records Management · Prepare bank deposits and submit relevant documentation to the regional finance office. · Track donations, issue tax receipts, and maintain contribution records using Shelby software. · Submit invoices to the regional finance office for payment processing. · Support Visa reconciliation and related processes through Business World. · Collect, compile, and enter statistics for ministry activities into SAMIS. · Collect and track volunteer data for corps and community programs. · Enter statistics into Link2Feed to track Community Services activities. 3. Worship and Program Support · Assist with Sunday morning ministries by preparing bulletins, worship visuals (via EasyWorship or equivalent software), and weekly email updates. · Provide administrative assistance for seasonal or special events as directed. 4. Communications and Digital Presence · Contribute to the upkeep and accuracy of the ministry unit’s website. · Assist with the preparation and distribution of visual, digital, and print communication materials. Other duties as assigned by the Corps Officer. WORKING CONDITIONS: · Part-time position at 25 hours per week, scheduled in consultation with the Corps Officer. · Work is performed primarily in an office environment. · Occasional evening or weekend work may be required to support ministry activities. · Must be capable of lifting up to 20 pounds occasionally. EDUCATION, EXPERIENCE, AND QUALIFICATIONS: · Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities. · Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures. Education, Qualifications and Certifications: · Completion of a formal post-secondary program of one academic year. · Alternative combinations of education and experience may be considered. Experience and Knowledge Requirements: · Two years of related secretarial or administrative experience is required. · Working basic knowledge of Office365 is required. · Experience with financial tracking and reconciliations considered an asset. · Familiarity with Shelby, Link2Feed, and/or EasyWorship an asset (training provided if necessary). · Willingness to learn Salvation Army-specific software (e.g., SAMIS, Business World). Skills and Capabilities: · Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility. · Excellent oral and written communication and interpersonal skills. · Excellent organizational skills and ability to multi-task and prioritize responsibilities (i.e., good judgement). · Ability to maintain a high level of confidentiality. · Able to work cooperatively in a team setting. · Ability to lift/move weights of up to 20 lbs occasionally. · Demonstrates reliability, attention to detail, and accuracy in work. · Friendly, professional, and welcoming demeanor in dealing with the public. · Alignment with the mission, vision, and values of The Salvation Army. · Must provide a satisfactory Police Background Check. Compensation: Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role. The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you. Our employees are motivated by the fulfillment and meaning they experience as they serve people in need across Canada and Bermuda. Whether at the front-lines or in a support role, as part of our team you’ll work alongside a diverse and skilled group of purpose-driven professionals, empowered to provide exceptional service. We deeply value the relationships we build in the workplace, as well as the opportunities given to us such as the potential to experience flexibility at work, receive health and dental benefits, paid vacation and sick time, RRSP’s, as well as to expand our skills and advance our careers as together we build a culture of continuous learning and growth. If you're looking for a career that allows you to find meaning, make an impact, and one that challenges you to grow and become the best version of yourself, join our dynamic team. There is a place for everyone to belong at The Salvation Army.