About

Administrative Assistant

Do you have an administrative background with a passion for people? Do you enjoy using your superior customer service, problem-solving, planning, organizational and communication skills to ensure your success and the success of those around you? If so, this may be the perfect opportunity for you!

Pacific Western Transportation is currently seeking an Administrative Assistant to support the day-to-day operation of its corporate office.

This individual must be able to interact with staff (at all levels), while remaining flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality are expected at all times.

Core Duties and Responsibilities

• Reception – front line contact for incoming calls and visitors; monitor and admit visitors through locked main office entrance
• Arrange meetings, appointments, and room bookings, as well as catering needs and any other specific requirements
• Prepare invoices, cheques and various paperwork for signature, mail, and courier
• Assist finance department with Accounts Payable and Receivable
• Order office supplies, stationary postage meter refills, etc.
• Coordinate various vendors including office cleaners, landscapers, carpet/window cleaners
• Prepare and/or edit internal and external letters, memos, and emails
• Ensure that various administrative tasks are done in an effective and efficient manner, including reviewing outside mail, drafting correspondence, and screening phone calls
• Assign and activate fuel cards
• Organize various annual corporate events
• Order and distribute birthday and holiday cards for employees
• Renew corporate vehicle licenses annually
• Maintain strict confidentiality and discretion in all aspects of the position

Qualifications

• 2-3 years of administrative experience working in an administrative support role
• Previous experience with an senior management team with proven ability to work in a professional environment
• Intermediate to advanced proficiency in Microsoft Office, specifically Excel and SharePoint

Competencies and Attributes

• Ability to follow direction effectively and work well independently and within a team
• Keen attention to detail
• Excellent verbal and written communication skills, and a high aptitude for providing exceptional customer service
• Strong interpersonal skills and emotional intelligence
• Ability to maintain a high level of accuracy and confidentiality
• Ability to work independently with minimal supervision and collaboratively with other management team members
• Ability to interact with senior executives in a professional manner

Job Types: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location: In person